cfd – External Evaluation needed

May 13, 2020


cfd Empowers women. Opens up perspectives.
The feminist Peace Organisation / Falkenhöheweg 8 / P.O. Box 5761 / CH 3001 Bern / Switzerland Phone +41 31 300 50 60 / Fax +41 31 300 50 69 / / / PC 30-7924-5

Terms of references –

Project: NDAL/STOP – Jointly and creatively against Gender Based Violence (GBV) Organisation:   Artpolis, Kosovo 
Period:   January 2017 – December 2019 
Date:  June – August 2020 
Mandated by:  Jacqueline Salamí, cfd Program Coordinator South-Eastern    Europe, cfd, Falkenhöheweg 8, 3001 Bern, +41 31 300 50 60, 

These Terms of References (ToR) were developed by cfd in cooperation with Artpolis (subsequently referred to as partner organization). 

1. Background

1.1. Information on the mandating organisation: cfd

The Swiss NGO cfd (The Feminist Peace Organization, is a peace and development organisation working towards gender equality, the empowerment of women and participation of women in conflict resolution and peace building efforts. Its regional focus is around the Mediterranean (South Eastern Europe, Maghreb and Middle East). cfd’s engagement in South Eastern Europe goes back to 1996 and remained ever since a key element in the international cooperation program of the organisation. cfd cooperates with local NGOs, mostly local women’s organisations, human right’s organisations, organisations engaged in inclusive economic development and other NGOs with already defined gender sensitive approaches or who are interested to further developing their inclusive intervention strategies. Cfd engages in the following sectors: prevention of sexual and gender-based violence (SGBV), income generation and social and political inclusion. At the moment, in Kosovo cfd is supporting projects in the fields of prevention of SGBV and income generation. 

1.2. Information on the implementing partner organisation: Artpolis 

Artpolis is a registered Non-Governmental Organization established in Prishtina, Kosovo in 2004. Through its mission it supports and protects women’s rights as part of universal human rights, by conducting activities such as trainings and capacity building for women and youth from different ethnicity and addressing social issues through theatre-based education,activism, project managing and leadership skills. Artpolis promotes diversity through culture, arts and multi-ethnic coexistence by using theatre as a tool for community empowerment. Artpolis is a community-based organization that offers all activities to community members free of charge. 

1.3. Short description of the project to be evaluated

The project “NDALISTOP – Jointly and creatively against Gender Based Violence (GBV)” is being implemented from 2017 until 2020. The overall goal of the project is to contribute towards achieving gender justice and empowerment of women and youth in Kosovo by increasing anti-violence against women attitudes and promoting women’s rights. 

Outcome 1: Strengthened capacities to tackle SGBV and increased awareness of SGBV among women, youth and institutions in Kosovo.

Output 1.1: Women survivors of violence reduce stress, heal and build self-confidence.

Output 1.2: Women, men and minority groups are empowered and become agents of change in addressing SGBV through creative actions and outreach activities. 

Outcome 2: Sexual harassment is addressed through capacity building and establishing of formal mechanism within public universities.

 Output 2.1: Students and professors are informed about the laws and policies on addressing sexual harassment and the impact of sexual harassment.

Output 2.2: Mechanism for addressing sexual harassment in the Public University of Prishtina is established. 

The project to be evaluated has been supported by cfd since 2017. The project period to be evaluated is from 2017 to 2019. 

2. Objectives and scope of the external evaluation

2.1 General objectives

 This external evaluation aims in particular at:

1. Analyzing the current context related to SGBV and women’s rights (in terms of needs, risks and opportunities)

2. Evaluating the concrete results obtained during the project implementation period (2017 2019) at output and outcome level.

3. Evaluating the capacity of the partner organisation and its project partners in terms of 

human, technical and financial resources for a professional implementation of the project, therein evaluating the contribution of cfd to the capacity development of the partner organisation.

 4. Identifying and recommending actions to be taken in account in the future planning and implementation of the project. The evaluation will in particular make recommendations related to: 

a. the focus of the desired overall change and the contribution of the project to achieve these desired changes

b. explore and recommend which interventions are most appropriate at which level(s) to achieve the desired change?

C. which organisational capacities should be strengthened in order to improve the implementation and the results of the project?

d. define all necessary adaptations for the future project design 

2.2 Specific objectives

2.2.1 Analysis of the current context 

Key questions: 

  • How can the current situation with regards to the GBV and sexual harassment in Kosovo be assessed?
  • Which other actors (NGOs, public institutions, international networks and platforms) are involved in the promotion of prevention of GBV? With which actors does the partner organisation cooperate, what is the nature of the cooperation and how does this influence the project in terms of tangible results?
  • How can the current and potential future contribution of civil society in Kosovo be assessed, especially in the light of the impact of the COVID-19 pandemic? 

2.2.2 Evaluation of the concrete results At output level (Efficiency):

Key Questions: 

•Have the planned outputs been reached? If not, why? 
•Were the financial resources and other inputs efficiently used to achieve results? 
Was the project adequately resourced (staff wise) to achieve the outputs? 
•Has the organisation managed to identify and recruit staff members with the competencies required by the project for its efficient implementation
Were services and capacities created and potentials used appropriately? 
• Were services provided and results achieved within an appropriate time period? 

At outcome level (Effectiveness):

Key Questions: 

  • Was the strategy of the partner organisation effective to reach out to the target population? 
  • Are the intervention methods adequate to reach the different project participant groups? 
  • How were the project participants selected? Who has gained access to the project? Who is not yet able to participate? For which target groups did the project create better outcomes? If so, why?
  • Was the project designed and implemented at the correct level of intervention to identify gaps and to promote expected positive changes in the society? How are the intervention levels interconnected in terms of expected outcomes? 
  • To what extent are the expected outcomes of the project realistic? 
  • To what extent do the planned outcomes still meet the most recent context changes? 
  • What external and internal factors were crucial for the achievement or failure to achieve 
  • the project outcomes so far (SWOT)?
  • To what extent has the project contributed to the prevention of SGBV among women, youth and institutions in Kosovo? What specific collaborations with other actors are documented, with what purpose and which tangible results? 

At Impact level (Relevance):

 Key Questions: 

  • How important was the project intervention for the target groups and to what extent did it address their needs and interests? Questions will be developed by the evaluator in the inception report based on each project outcome and its specific target population to track the priority indicators.
  • What concrete improvements and changes do the project participants benefit from? How could these be improved further?
  • Which positive and negative unexpected and expected effects can be observed as consequences of this project?
  • To what extent was the project intervention exemplary, created structures and/or had a broad effect/impact in terms of leverage (e.g. replication by target groups and organisations)?
  •  To what extent has the use of culture, arts and multiethnic co-existence contributed to the promotion of diversity and social change? To what extent have women and youth become catalysts for social change? 
  • To what extent were right holders empowered to claim their rights and duty bearers made accountable to fulfill their duties? 
  • What would the development have been like without the project intervention? 

At the level of Sustainability:

Key Questions: 

  • To what extent was the concept of sustainability addressed in the selection, design planning and implementation of project activities? 
  • How is the continuation of the project planned with regard to leadership, management and financial resources for the time span of the next 3-5 years? To what extent is the partner organisation (finances, staff, technical expertise, strategy) capable and prepared to maintain the positive effects of the interventions without cfd’s support in the long term and in the light of the impact of the COVID-19 pandemic? 
  • To what extent is/are the target group(s) capable and prepared to keep the positive effects of the intervention without support of cfd or the partner organisation in the long term and in the light of the impact of the COVID-19 pandemic?
  • To what extent were local capacities developed or strengthened and disseminated through the project interventions?
  • What risks and potentials are visible regarding the sustainable effectiveness of the interventions and how likely is their occurrence?
  • How far has the collaboration with NGOs or public institutions strengthened the quality and relevance of their services?
  •  In how far have the experiences of the project supported by cfd been integrated and/or replicated in other projects funded by other donors? How can the cooperation between the projects be assessed?
  • How were local and other funding potentials/opportunities identified and integrated into the project design?  

2.2.3 Evaluation of the capacity of the implementing partner

Key Questions: 

  • What lessons can be learnt for future project planning and implementation? Which organizational/institutional aspects should be strengthened in the project in order to better reach the outcomes?
  • Are management and procedures, financial and human resources adequate for a professional and sustainable implementation of the project, especially in the light of the impact of the COVID-19 pandemic?
  • How can the quality of the project cycle management and the financial control mechanisms of the partner organisation be assessed? 
  • Are there job descriptions (including competency profiles) for each position? 
  • How does the partner organisation introduce new staff into their work? 
  •  How are the working conditions of the staff compared to other comparable organisations in the region? Are they adequate to the positions and responsibilities of the staff? Does the staff get social benefits? What kind of working contracts does the project staff have? 
  • Does the staff get individual further training? What kind of further training? 
  • Is there a knowledge management system in place? How are lessons learnt collected, documented and disseminated internally as well as externally? Is the partner organisation working in a conflict sensitive way? What is being done to ensure that conflict sensitivity is respected?
  • What is being done to ensure that a gender sensitive approach is respected?
  • What were the (concrete) contributions of cfd to the strengthening of the capacities of the partner organization and how did they support the concrete achievements of the project’s outcomes? 

3. Conclusions and recommendations

Based on the findings, the evaluator will formulate the conclusions and make corresponding recommendations for the next phase concerning the key questions under each general objective mentioned above.

 Preliminary findings (i.e. draft report) will be presented and discussed in a one-day feedback workshop to cfd and the team of the partner organisation prior to the final report preparation.

The evaluator will be responsible for the feedback workshop and shall incorporate the results and comments of the workshop into the final report. 

4. Methodological aspects 

A participatory approach will be used involving staff, direct project participants and external partners/stakeholders in the evaluation process (TOR, data collection, data analysis/presentation). The type and extent of participation will be defined in detail in the inception report. 

4.1 Data collection 

As to data collection, the following methods will be applied: 

  • Desk study – Review of secondary sources: Review all important available information of the current project phase as well as the relevant data related to the impacts of the project based on existing information.
  •  Focus group discussions with project participants. The interviews and focus group discussions will be semi-structured (with a list of questions previously prepared and agreed upon with cfd). They will be focused on the impact and changes relevant to each focus group area of importance, as specified in the ToR. In close cooperation with cfd, the evaluator will decide which tools could be included in these interviews/focus group discussions. These could include: self-evaluation forms, testimonials, photographing, community records, etc.
  • Interviews with project stakeholders such as project staff and representatives of the authorities (Universities, municipal authorities, NGOs, other funders, etc.) 

4.2 Data analysis

 As to data analysis, it is crucial to give a particular importance to the presentation of draft findings to the project participants and external partners/stakeholders as planned in this TOR. This will provide an opportunity to involve them actively in the critical analysis of success and constraints and the formulation of conclusions and lessons learnt, which will serve as the basis for recommendations for improvements for the next phase of the project. 

The detailed methodology will be designed and presented by the evaluator in the inception report. This evaluation research study employs both qualitative and quantitative approaches for data collection and analysis. 

4.3. Dissemination of findings

The draft report will be submitted to cfd and the partner organisation. The preliminary findings will be presented in a workshop to cfd and the partner organisation. Feedback by project participants and external partners/stakeholders will be collected. Relevant feedback will be incorporated in the final report and presented to cfd and the partner organisation. The final report will be presented to project participants and external partners/stakeholders. 

4.4 Target groups

The participants in this evaluation include: 

  • Director and project staff members of the partner organisation
  • Direct project participants 
  • External partners/stakeholders 
  • cfd Program Coordinator and Local Coordinator 

5. Timeframe 

Finalization of TOR by cfd and the partner organisation and publication 12.05.20
Submission of offers to cfd 24.05.20
Analysis of offers and selection of evaluator by cfd 29.05.20
Submission of inception report by evaluator to cfd and partner organization 09.06.20
Feedback on inception report by cfd and partner organisation 19.06.20
Submission of draft report by evaluator to cfd and partner organisation 24.07.20
Feedback workshop with cfd, partner organisation, project participants and external partners/stakeholders Tbd   
Submission of final evaluation report to cfd and partner organisation    21.08.20

6. Amount of working days 

The total duration of the evaluation will be up to 28 days within the period of 1st of June – 31st of August 2020, according to the following plan: 

Preparation of inception report (5 working days): 

  • Collection of and acquaintance with the project documents, project progress reports and other relevant project-related materials;
  • Designing the detailed evaluation scope and methodology (including developing the instruments for data collection and analysis); 
  • Incorporating feedback and comments from cfd and the partner organisation on the methodology 

Meetings (8 working days): 
• Briefing and meetings with project staff 
• Meetings, interviews/surveys with project participants 
• Meetings, interviews/surveys with external partners/stakeholders 
• Visits and observations of ongoing activities 

Analysis and elaboration of the draft report (10 days): 

  • Data analyses
  • Additional desk review 
  • Completion of the draft report 
  • Preparation and presentation of draft report for comments, data cross check and suggestions in a feedback workshop with cfd and the partner organisation
  • Additional information and further clarification with the partner organisation and cfd 

Elaboration of the final report (5 days): 
• Incorporation of comments and additional findings into the draft report 

Finalization of the report 
• Eventually presentation of evaluation findings to project participants and external partners/stakeholders 

7. Reporting
 The evaluation report will be submitted in English and comprises the following: 

  • An executive summary (max 2 pages) 
  • Inception report 
  • Draft report (to be discussed in the feedback workshop) 
  • The final report of the assessment will contain context information, analysis, findings, lessons learnt, conclusions and recommendations. The report will also incorporate the results of the feedback workshop. The report should not exceed 30 pages (excluding the annexes in which the questionnaires and instruments developed are included). 

8. Required qualification of the evaluator 

  • University Degree in Social, Gender, Human Rights or Political Science
  • Profound knowledge and experience in the Balkans; understanding of the specifics of the current context, its challenges and the dynamics of political, economic, social and technological transition
  • Practical experience of advising non-government organisations on designing, implementing and evaluating projects from a feminist perspective 
  • Proven experience in women’s rights, gender-based violence and discrimination, arts as a tool to achieve social change
  • Excellent social scientific methodological data collection skills (qualitative and quantitative) Excellent writing and analytical skills
  • Fluency in English (oral and written) and Albanian/Serbian required 

9. How to apply

Please send your CV as well as your technical and financial offer in English to Jacqueline Salamí, cfd Programme Coordinator South-Eastern Europe, 

Bern, 12.05.2020 

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